VBS DESIGN WORKSHEET
To book an event, you should have a minimum of 50 committed to attend. When planning an event months ahead, it is difficult to know exactly how many will participate. But a show of hands in Sunday School classes or better yet, a presentation and survey given to the older adults of the church will help give you the information to decide if you want to proceed. Finally, you will want to have a sign up process to be sure you have the support you need.
We will need a recreation/fellowship hall that can be secured and remain set up through out the event, Monday morning thru Wednesday noon. Seating is at tables, and round tables are strongly suggested. We have used square tables when that was all that was available. Seating is 6-8 per table so, for a group of 80 the room would have to hold 10-12 tables with room to walk around. The number of tables you can get in the room will determining the max size of your group. For the gathering time and meals, the chairs are arranged around the tables. For the 10:00-12:00 class time, the participants shift their chairs around at the tables so that everyone can face the speaker.
Equipment & Materials
I bring all the sound, stage and lighting equipment I need. I provide each participant a booklet of the Gospel stories I will be teaching along with the Bible texts and songs I will be using. I can use a stage if there is one but I also carry my own small riser/stage that can be put in place once we see the arrangement of the tables. If you like, table decorations would be nice, flowers or something festive. Dollar General has a variety of large round colored plastic tablecloths that will make the room look like a rainbow! I also suggest some sets of colored pencils and some coloring sheets on the tables for folks to doodle with. A final suggestion on materials, a snack and beverage table (coffee, donuts) for the pre-session gathering time.
The VBS usually begins with my participation with the whole congregation in worship on Sunday morning and in concert Sunday afternoon. While Sunday is for the whole church not just the older adults, introducing me and having me lead the adult and children’s sermons in storytelling and music on Sunday morning and in concert Sunday afternoon (4 or 5 o’clock suggested) is a great help in stimulating expectations and excitement for the School to follow on Monday, Tuesday & Wednesday. Then each day, Monday thru Wednesday, we gather at 9:30 for registration and fellowship (coffee and snacks) with the keynote sessions to follow from 10:00 to 12:00 (with a short break) followed by a meal (it can anything from a catered box lunch to a cooked meal to potluck, that’s up to you).
Keep it simple. A host for welcome and announcements and a two or three folks to coordinate the planning and the details of the facility and food. And you’ll maybe need someone to sit at a sign-in table and greet folks.
I have been a storyteller, a musician, a humorist and a folk-theologian for over 50 years and I use all these elements in my presentations. We will be using Gospel stories from the life of Jesus and presenting them in contemporary context and application. Each session/lesson is comprised of two or three stories and songs. In addition, I will teach and lead songs and add commentary and humor to keep things going and flowing.
Cost for the Sunday thru Wednesday format is $2600, plus travel (usually $200) and lodging (3-4 nights - motel preferred). A program fee of $15-30 per participant has been collected by some churches. It helps with your costs. But equally important, it helps those who plan to attend to feel a commitment and investment in the event. There is a Monday thru Wednesday format available (just the VBS without the Sunday component) for $2200 plus travel and lodging. A concert/program can be added to this format on Monday or Tuesday evening.
singer / storyteller / humorist / folk-theologian